Financial Information

  Payment Options

Deposits/Initial Payments

Deposits/Initial Payments for securing spots must be paid using Credit Card or eCheck. This can be done online through the Group Registration Brushfire site or by calling our office at 434-592-4670. There is a $50 deposit for each spot at the initial point of registration.

Remaining Balances

Remaining balances must be paid by check sent to Thomas Road Baptist Church, 1 Mountain View Road, Lynchburg, VA, 24502. Please make check payable to Thomas Road Baptist Church.

Important Dates

December 15

  • Groups that register and pay the $50 deposit by this date will receive the early registration rate of $185 per person.
  • You can still register additional spots after December 15th, however they will be at the $209 standard rate, and spots can only be granted as we have availability.
  • Deposits are not refundable but will remain fully transferable towards your remaining balance up to January 15 .

January 15

  • Groups registering and paying their $50 deposit between December 15 and January 15 will pay the standard $209 per person, and will only be granted additional spots based upon availability.
  • This date is the final deadline to confirm the number of spots needed for Episode. Groups will be responsible for paying the balance on all requested spots after this date. If you need to adjust your number of spots before this deadline, please contact us by emailing [email protected].
  • If the number of requested spots is lowered on or before this date, the extra deposits will be transferred to the balance of your group’s account.
  • Deposits are not refundable and cannot be transferred after January 15.

February 15

  • All final payments are due by this date. Please send a check with the remaining balance of your group.
  • Rooming lists, hoodie sizes and allergy information is also due this date. See further instructions and forms by visiting our forms page here.

Other Financial Information

Holding Spots
The only way to secure your spots for Episode is by paying the $50 per person deposit. We are unable to hold spots for groups that have yet to register and submit their deposit payment. 



Please keep in mind that all deposits are fully transferable through December 15th. Unfortunately, deposits are not refundable.

Housing priority will be determined based on the date we receive your group deposit.


Final Details

Your final balance and rooming lists are due on February 15th. For balance payments, please mail a check payable to Thomas Road Baptist Church to 1 Mountain View Road, Lynchburg, VA, 24502. You may email your rooming list information to [email protected]